Administrator – Maternity Cover (10 months FTC)

This is a highly valued, varied and sociable role within our practice. It provides dedicated support to both the HR function and front of house, but also interacts with all other teams. You will be provided with a good overview of the practice and how it works, whilst also playing a part in maintaining our overall efficiency and agility.

Working closely with the HR Manager, you will be supporting the day to day running of the practice’s HR function. You will take ownership of some recruitment related processes, including candidate liaison, interview coordination and the issuing of feedback and employment offers. You will use your diligence to ensure that any staff changes are acknowledged and recorded, keeping our employee records up to date.

You will be part of a two-person administration team with shared responsibility for keeping our project and contacts information up to date, greeting visitors, coordinating meeting room requirements and technical set ups for our regular programme of events.

Given this role’s interaction across the practice, the nature of tasks and the people you interact with will vary from day to day. It’s a great position to be in to quickly learn about our practice, it’s people and processes.

With the project-based nature of our work, things move quickly and priorities can change day to day. You will need to be adaptable enough to change focus depending on the priority of the day, whilst not losing sight of other important day to day tasks.

You will be a confident communicator and comfortable with talking to people at all seniority levels. Able to use your initiative to progress with tasks, but also know when you need to ‘check in’.

Most aspects of this role will require the processing of sensitive or confidential information, and for that reason discretion and integrity is an absolute must, along with empathy, and an understanding of why following set standards and procedures is important.

Excellent writing and administrative skills are essential, and experience of working in a similar administrative role requiring a high level of coordination and interaction with others, would be very beneficial.

If you are keen to join a collaborative and friendly studio environment, where you will play a key part in keeping things moving, this could be the role for you.

Essential:

• Recent experience in a similar multi-faceted administrative role, working across multiple teams
• An understanding of or experience in supporting HR, payroll and recruitment processes
• Excellent coordination, organisational and time management skills
• Proficiency in Microsoft Office (Teams, Word, Excel, Outlook, PowerPoint)
• Strong written English and document formatting skills
• High attention to detail and accuracy
• Demonstrable experience handling confidential and sensitive information with professionalism and discretion
• Understanding of data protection principles (e.g. GDPR)

Desirable:

• Experience in architecture, construction, or professional services industries
• An interest in BPTW’s work and the built environment
• Exposure to bids, marketing, or document preparation is highly desirable
• Experience of supporting the HR function, particularly in the coordination of interviews, onboarding and offboarding processes
• Familiarity with CRM or document management systems is an advantage
• Experience of carrying our reception and front of house duties

• Able to engage with others in a friendly, approachable, and helpful way, fostering positive relationships
• High level of empathy and integrity, and ability to handle confidential information with discretion
• Proactive and able to take initiative
• Strong multitasking and prioritisation skills
• Professional and confident communicator
• Collaborative and team-oriented
• Flexible and willing to support across different areas of the practice

BPTW is an award-winning architectural and urban design practice specialising in residential-led development and mixed-use regeneration projects. Working alongside leading developers, housing associations, local authorities, and private clients, our philosophy is centred on creating homes and places that transform people’s lives.

We offer an open, collaborative, and interactive working environment that promotes the sharing of ideas and enables creativity to flourish. Teamwork is important to us, and our culture is built on inclusivity and respect. Our balanced gender representation, recognition as one of the most diverse UK architecture studios by the AJ100, and multiple employment awards reflect the benefits of our studio culture.

We are an Equal Opportunities Employer with a wheelchair-accessible studio, and we welcome applications from people of all backgrounds.

Dependent on experience, the salary for this position is expected to be between £29,000 and £31,000 pa.

This role will be based on-site, due to its front of house related duties. However, we would be open to discussing flexibility around working hours or part time hours (minimum 30 hours per week). Please clearly state any requirements you may have in your cover letter.

Our benefits include:

• 24/7 access to an Employee Assistance Programme and GP helpline.
• Cashback on healthcare costs.
• Free financial advice from a Financial Advisor.
• Insurance cover (Life Assurance, Critical Illness, Income Protection).
• Cycle to Work Scheme.
• Season Ticket Loan.
• Professional Fees (ARB) paid.
• Support for your ongoing professional development.
• Annual salary reviews.
• Regular design reviews, CPDs, and office/team social events.
• Daily breakfast cereals and freshly ground coffee.

Please submit your CV and a cover letter to people@bptw.co.uk

Your cover letter should explain why you’d like to join BPTW and how you meet the essential criteria for this role.

We look forward to hearing how you can contribute to our mission to design and deliver architecture that transforms people’s lives.

Please note: We are currently unable to support applications requiring current or future employment visa sponsorship. Please clearly state your right to work in the UK in your application.