BPTW is an award-winning architectural design practice specialising in mixed tenure residential development and working with local communities. We are a lively and sociable design-led practice of over 130 people with our main studio in West Greenwich, London.

We are an award winning AJ100-listed, RIBA, CIAT and RTPI chartered practice, and were named ‘Architectural Employer of the Year’ at Building Design’s Architect of the Year Awards 2021. Our values guide the way we work and interact with our clients, partners, local communities, and with each other: collaborative; passionate; nurturing; creative; respectful; and sociable. Promoted across the practice, these are an intrinsic part of our culture.

The role

We are looking for an enthusiastic HR Co-ordinator to join our Architecture and Planning Consultancy practice based in Greenwich, South-East London. Working closely with the Head of HR, you will be the first point of contact for HR issues, and responsible for the delivery of daily HR related activity.

Key responsibilities

HR Admin

Responsible for accurate and timely delivery of all HR Admin, including: –

  • Setting up new starters and producing all new starter documentation
  • Dealing with leavers administration, including arranging exit interviews
  • Producing staff correspondence eg offer letters, salary change, confirmation of benefits
  • Recording and reporting of staff sickness
  • Ensuring all personnel files are kept up to date
  • Dealing with training administration eg documenting CPD/Training attendance, producing training agreements, tracking professional exams
  • Managing staff holiday administration, including the management of holiday recording on the Archie database.
  • Working with Admin to manage the completion of annual and interim staff appraisals
  • Management of the Employee Policy Handbook to ensure it is accurate and up to date
  • Management of HR process flows, for QA purposes and development of process flows as required
  • Updating the Finance team on a monthly basis about any key staff changes that may impact on employee salaries

Recruitment

Responsible for recruitment activity up to Associate level in line with the defined recruitment strategy including:

  • Attending and taking the minutes at the regular resources meeting
  • Sourcing candidates from approved sources eg people inbox, linked-in and with approval agencies.
  • Liaising with the relevant individuals to produce, agree and post job advertisements
  • Reviewing the People inbox on a weekly basis, screening CVs and forwarding shortlisted candidates to recruiting managers, if appropriate. If there is no recruitment requirement, retaining relevant information to use at a later date.
  • Responsible for sourcing candidates through Linked-in, including setting up jobs, screening applications and working with recruiting managers to short list appropriate candidates.
  • Liaising with recruiting managers to arrange interview and progress applications
  • Candidate management – maintaining contact with candidates during the process.
  • Producing offer letters -based on clear offer templates and checklists

Onboarding

Responsible for the onboarding/induction of new staff: –

  • Point of contact for all new starters before and at the start of employment
  • Gathering appropriate information to enable an effective start eg establish new starter equipment requirement prior to joining
  • Producing and communicating to the relevant parties any induction activity and induction training plan
  • Delivery of HR induction

 Engagement

Responsible for the management of the staff suggestion scheme this includes: –

  • Reviewing staff suggestions
  • Responding to suggestions
  • Communicating the progress of staff suggestions to the practice
  • Responsible for co-ordination of the Tuesday Morning staff presentations
  • Responsible for the co-ordination of any staff surveys delivered across the practice

Reporting

  • Development, management and delivery of relevant staff trackers and information
  • Production of the HR report

Experience and qualifications

This role will suit a self-directed individual with strong organisational skills.

  • They will need to have the ability to work discretely with confidential personnel information and to work unsupervised, prioritising work as necessary. This role interacts at all levels of the organisation so excellent inter-personal skills are essential.

A high level of proficiency in Microsoft Office Packages is required, but whilst preferable previous HR experience is not essential.

Please note, this role will be based on-site with the opportunity for occasional remote working.

How to apply

To apply please send us A copy of your CV & a letter by email to people@bptw.co.uk with details of your experience and current location. When emailing please include in the subject line the role you are apply for e.g. ‘HR Coordinator’.

  • Please also clearly state your right to work in the UK in your application. Please note we are currently unable to support applications that require current or future employment visa sponsorship.

Further information is available at people@bptw.co.uk

About us

We are an Equal Opportunities employer with an active Equality, Diversity and Inclusion agenda, and welcome applications from people of all backgrounds.

We have a successful track record delivering schemes varying in size from relatively small projects to the re-planning of entire neighbourhoods, and are market leaders in sustainable design, working in the residential, urban design and mixed-use sectors. With specialisms in Architecture, Planning and BIM services, we take the development and wellbeing of our staff seriously, offering great career development opportunities and roles. Working alongside leading developers, housing associations, local authorities and private clients, our philosophy is centred on creating homes and places that transform people’s lives.